Does Buildwise Check for Duplicate Receipts?
Yes. When you send a project expense to QuickBooks, Buildwise checks it against the expenses already sent and warns you if it looks like a duplicate.
Here are the steps to follow:
Click Save & Sync
The check runs only then. It doesn't run when you click Save, approve an expense or upload a receipt.
Read the warning
If Buildwise finds a match, a WARNING! pop-up says how many it found. Click Click here to view to compare them.
Choose
Click Yes if it's a separate purchase, or Cancel to stop.
What counts as a match
An expense already sent to QuickBooks with the exact same cost, and the same date or the same supplier. As an example, you send a $250.00 receipt from Home Depot dated Oct 1:
| Already sent | Same cost? | Same date or supplier? | Warned? |
|---|---|---|---|
| $250.00, Sep 15, Home Depot | Yes | Supplier | Yes |
| $250.00, Oct 1, Lowe's | Yes | Date | Yes |
| $250.00, Sep 15, Lowe's | Yes | No | No |
| $249.99, Oct 1, Home Depot | No | Both | No |
What the check doesn't catch
| Not checked | Why it matters |
|---|---|
| Labor expenses | Labor never goes to QuickBooks. |
| Overhead expenses | The check runs on Project Expenses only. |
| Two expenses not sent yet | They aren't checked against each other. |
| A copy of an expense that was split before it was sent | It isn't flagged. |
An expense can't be sent twice
Once an expense is in QuickBooks, Buildwise won't send that same expense again.
Why it matters
A supplier can send one receipt when you order and another on delivery. If both get entered, the cost counts twice. Anything the check misses still needs a person to look at it.
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