How to shift estimated costs between COGs and Cost Groups as well as reduce the total cost of a project [Cost Plus]

Shifting estimated costs between COGs & Cost Groups

• In Buildwise, if you want to shift money between COGs or Cost Groups, the standard approach is to do this using a change order.
• Let’s say on a project you were going to self perform building the deck but as the task approached, you needed to subcontract it out a trade partner.
• You have $8000 in carpentry labor which you want to move to trade partners.
• Start a change order:
  • Input a negative value for the cost group “Deck & Fences” of $8000 under the labor COG.
  • Input a positive value for the cost group “Deck & Fences” of $8000 under the trade partner COG.
  • Manually accept the change order and the estimated costs will shift within the system to trade partner.

Reducing the total cost of a project

• As you work through a project, there will likely be categories of work that become completed.
• Demolition is a great example.
• Let’s say you had $16,000 in this category and you only spend $14,000.
• If you want to reflect this in the budget then you can do this very easily by:
  • Visiting the Cost to Completion tab within the project
  • Navigating to the Demolition cost group
  • Clicking the “Complete” checkbox
• The “Remaining” column will calculated to $0.00, and this change will be reflected across all column and summary totals on all reports.
• This feature is helpful when producing Client Summary’s in your invoicing process however, use caution when doing this as once you take those funds out of the project, it’s difficult to input these back in from the client’s perspective.

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